Department of Administrative Services

 

At a Glance

 

BARBARA A. WATERS, Commissioner

Alan Mazzola, Deputy Commissioner

Established – 1977

Statutory authority – CGS Sec. 4, et al.

Central office – 165 Capitol Avenue,

Hartford, CT  06106

Average number of full-time employees – 343

Recurring operating expenses

                General Fund - $27.6 million

                Revolving Fund – 33.4 million

Capital outlay – $ 34,432

Organizational structure – Business Enterprises, Commissioner’s Office, Financial Services, Human Resources, and the Strategic Leadership Center.

 

Mission

DAS provides policy leadership, strategies, and services that help our customers get their jobs done “Better, Quicker, Cheaper.”

 

Statutory Responsibility

     In 1977 the reorganization of the executive branch of state government established the Department of Administrative Services (DAS) as the single agency in charge of providing administrative services to other agencies.  The objectives in forming DAS were to take advantage of economics of scale in service provision and organization, to minimize jurisdictional problems in the provision of services, to streamline service provision procedures, and emphasize service over control.

     DAS was originally organized into five coordinated operating units as well as a centralized support unit in the Commissioner’s Office.  In 1987, the Bureau of Public Works became an independent department.

 

Public Service

     DAS, as a central agency, must be able to respond to its customers’ needs quickly and efficiently.  Many opportunities to improve service arose during FY 02-03, and DAS successfully responded to these challenges with the following actions:

§         Collections Services has as its customers the taxpayers for whom monies are recovered to relieve the tax burden and the state agencies for which Collections Services does the billing and collecting for services provided.  Through the expanded use of technology and creative expansion of revenue opportunities, revenue is increasing every year, and all targets are being surpassed.

 

 

Improvements/Achievements 2002 – 03

·         DAS took the leadership role in management of the reemployment process of laid off state employees to insure that the right people were reemployed into the right jobs.  This entailed many activities including:

1.        Verifying the re-employment and bumping rights of 2,800 laid off employees and coordinating the exercising of their re-employment and bumping rights, some of which had a statewide reach.

2.        Creating and validating the official lay-off and reemployment lists.

3.        Developing a website to provide laid off persons with the information they needed to find jobs (24/7) and to serve themselves in getting answers to frequently asked questions plus supplying a way of registering changes to their reemployment status with DAS.

4.        Partnering with agencies and unions to organize and conduct Job Fairs to reemploy eligible employees for approved vacancies as swiftly and fairly as possible.

5.        Offering outplacement training (interview techniques and resume writing) for employees affected by lay off.

1.        Studied the actual usage and mileage of all Fleet vehicles with the result being the recall of 650 vehicles as being under utilized.

2.        An RFP is in process which will outsource the daily pool.  This will reduce the fleet by an additional 50 vehicles.

3.        We are reviewing the number of our loaner vehicles with the possibility of reducing them by 150 vehicles.

4.        We are redeploying the turned in vehicles which will result in only a minimal purchase of vehicles (specialty vehicles) for the 2004 and 2005 model years.

5.        DAS partnered with the Department of Transportation in bringing the alternative fuel ethanol (E85) into the state to be utilized by state-owned alternative fueled vehicles.  This will result in an “as yet to be determined” savings as we will avoid purchasing other higher costing types of alternative fueled vehicles.  (the usage of alternative fueled vehicles is required by the Federal Energy Policy Act – EPACT).

·         DAS hosted a summit with OPM Secretary Ryan, agency commissioners, and agency program administrators on solutions for addressing the spiraling costs of Workers’ Compensation in state agencies.

 

 

Information Reported as Required by State Statute

Affirmative Action Reporting Requirement

     The Department of Administrative Services is aggressively pursing affirmative action goals in all aspects of its personnel policies.  For DAS (except Procurement Services) the set-aside goal established for utilization of Connecticut small businesses was $ 338,910.96.  The actual achievement was $ 395,349.00.  The minority small business goal was $ 84,727.74 and the actual achievement was $ 57,972.47.

     Pursuant to Sec. 5-204 of the CGS, the Commissioner of Administrative Services shall submit to the Governor, giving information as to:

  • The number of state employees (full-time, part-time, other) – 47,127
  • The number of state employees in classified service (full-time, part-time, other) – 36,275
  • Total employee turnover separation figures (full-time, part-time, and other) – 9,941
  • Total employee classified turnover separation figures (full-time, part-time, other) – 8,276
  • Total new hires (full-time, part-time, other) – 3,761
  • Total classified new hires (full-time, part-time, other) – 2,608

     The fiscal year figures do not include employee turnover or new hire information from the Department of Education, Public Defenders Office, Auditor’s of Public Accounts, Legislative Management, and the Community and Technical Colleges.  Legislative Management is not required to report employee figures and the Judicial Department provides monthly updates of their employees.

 

-Distribute to the Office of the Comptroller:

     -Reporting Package

     -Fixed Assets/Property Inventory Report

     -Statewide Cost Allocation Plan

     -Distribute to the Office of Fiscal Analysis Annual Financial Statements for Internal Service Funds.

     Under the provisions of Sec. 4x-58, the following is a statement of all Standardization Transactions approved during the period July 1, 2002 through June 30, 2003:

 

                                                               

Number

 

Agency & Description

                       $ Value 

3559

 

DPS/Div. Of State Police-Sole Source (Provide and Install Bendix/King KCS55A Slaved Compass System with HIS and Mid Continent Instrument Series Annunciator Control Unit)

 $       14,800.00

3560

 

DPH - Isoniazid

 $       31,576.90

3561

 

Extension of copier rentals.  Req # 215905 and 215906 for Comptrollers Office

 $         2,806.80

3562

 

Emergency Rental - Dictaphone 1GA000 Freedom Recorder for Troop I, Bethany CT.

 $       24,011.88

3563

 

DPS/Div. Of State Police-Lease of Vehicles for Fed Greater Boston NE HIDTA Initiative

 $       23,880.00

3564

 

Bell & Howell Service for DSS

 $       25,080.09

3565

 

DOT - Digital Video Storage Systems

 $     281,200.00

3566

 

DPS/Div. Of State Police-Lease of Vehicles for Southern New England HIDTA Initiative-Bridgeport

 $       46,560.00

2211 amend # 2

 

DSS, Amendent to 22-11, Mobil Gas Card

 $         5,000.00

3567

 

DCF, Badger Water Meter

 $         4,391.00

3568

 

Dept. of Economic & Community Development: HDS Application Software Modules.

 $     119,100.00

3569

 

Mil. Dept., KI Tyvek Envelopes

 $       10,420.00

3570

 

Printing Service for the KI Project

 $       13,362.83

3570 Amend. #1

 

Printing Service for the KI Project

 $         6,091.37

 

 

DOT - Repair/Replace Dump spreader Body

 $       14,000.00

 

 

 

 

3573

 

DPH - Misc. Pharmaceuticals For TB (tuberculosis) Program

 $     185,777.00

3574

 

DPH - Elisa Test Kits/Orasure Western Blot

 $       55,340.00

3575

 

DOT-Repair/Replace booms

 $       27,364.00

3576

 

DPS - Vehicle Lease for Undercover Operations

 $       20,767.26

2211-A3

 

DPS - 5 additional Fuel Cards

 $       12,000.00

3577

 

DOE - Mailing "Back to School" Newspaper Sections

 $       13,600.00

3578

 

DOT - Repair/rehabilitate storm sewer pipe

 $       42,398.00

3579

 

DPS- Total Containment vessel Gas Tight NABCO Model 42, trailer, WMD Upgrade for gas tight operation

 $     185,000.00

3580

 

Military Dept. - Vehicle Portal Monitors

 $     105,625.00

3581

 

Military Dept. - Potassium Iodide Tablets

 $       59,630.00

3582

 

CT Mental Hlth. Ctr. - Clinical Lab. Services

 $       49,000.00

3583

 

DPH - Laboratory Equipment To Be Used To Test Biological Agents

 $       47,511.04

3584

 

Covert Surveillance Equipment for Consumer Protection

 $       13,215.00

3585

 

Dept. of Correction - Upgrade the Metasys Building automation system

 $         3,450.00

3586

 

Dept. of Correction - Upgrade furnish and install Arcnet Card & enclosure

 $         6,095.00

3431 A#1

 

Military Department - AMMending #

 $         5,800.00

3587

 

DOC Prisoner transport Units / Sole Source

 $       15,172.00

3588

 

DOIT: Hewlett Packard Maintenance for H.P. 6000 Servers

 $       81,384.00

3589

 

DAS: Annual fees for ClienTelligent and Desk Top Access.

 $       92,500.00

3590

 

Workers' Comp. Comm.: Renew annual HP Computer Hardware Maintenance.

 $       60,288.00

3591

 

Agriculture - Emergency Purchase of Horse Stalls

 $       10,700.00

3558 #1

 

CT Valley Hospital: To extend rental of Boiler.

 $       67,000.00

3592

 

DOT:  Avionic Maintenance of airport navigation equipment.

 $     349,648.00

3593

 

DPH:  Azithromycin (Zithromax)

 $       18,459.00

3594

 

DPS:  Nitrogen Gas Generator

 $       15,025.00

3595

 

DOC - Purchase of Thermal Blankets

 $       10,043.00

3596

 

Dept. of Public Works: (Security Door) Purchase and Installation;

 $       15,000.00

3597

 

Dept. of Agriculture - Board, Feed, Vet care of horses seized due to neglect.

 $       14,000.00

3598

 

Military Dept. - purchase of rental equi0ment for Task Force Husky Missions/Projects.

 $         2,786.00

3599

 

On-site portable diagnostic x-ray/ekg services for one month.

 $       11,000.00

3600

 

Sole Source - Replace, calibrate and re-commission the remote processing unit on Rte 8 - DOT

 $       20,000.00

3601

 

DOT - Amend a P. O. to Phoenix Environmental Lab regarding water system testing

 $       11,250.00

3602

 

DOIT:  Dept. of Education to purchase from the National Science Cntr. Foundation.  Learning Logic License Renewal.

 $     255,000.00

3603

 

DOIT: Education to purchase from the Software Reseller Torcomp.  AutoCAD License Renewal.

 $     135,000.00

3604

 

DOT - Locate Extent of Contaminated Soil and Excavate Contaminated Soil

 $       22,610.00

3605

 

DPS: Compact Skill Trainer (CST) 200D Digital Series.

 $       54,854.00

3606

 

DOIT: Dept. of Education to purchase a web based Child Nutrition Program.

 $       92,250.00

3612

 

Purchase of Infant Car Seats for DCF.  Special Market Condition

 $         3,731.24

3613

 

DPH - Vaccine Storage Monitoring Device

 $       74,425.00

3614

 

DPH - Maintenance and Support Service for Canberra Industries Equipment

 $       22,323.00

3615

 

DMHAS - Pharmacy System (Lifecare)

 $     117,752.89

3616

 

Bell & Howell Service for DSS upgrade.  Proprietary Software and Service

 $       18,150.00

3617

 

Digital Audio Collection System (Sole Source)

 $       69,500.00

3618

 

DCF - Employee Health Services

 $       13,997.00

3619

 

DOE - Weinig Moulder Machine Carpentry Dept.

 $       55,982.00

3620

 

DRS-Cigarette Floor Tax Stamps

 $       24,420.65

3621

 

DEP - Sole Source Scanning of Negatives

 $       40,000.00

3622

 

DEP-Repairs to Kobelco SK60 Excavator

 $       60,347.00

3623

 

DPS - Rental of Conference Facilities

 $       34,014.00

3624

 

Flagging Services for Amtrak

 $       30,000.00

3625

 

Commission/Fire Prev. & Control

 $         8,221.20

3626

 

Lab Supplies for STD & HIV Programs

 $       44,513.38

3627

 

DPS: Lease vehicles for NE England HIDTA Investigation Support Center

 $       14,400.00

3628

 

DOC: Micro Centric Food Pass

 $       23,748.00

3629

 

DOT:  Annual Service Agreement

 $       71,234.00

3630

 

DPS: Wire Intercet System

 $     128,300.00

3631

 

DOC: Used Cook Hill Equip Steam Kettle Hhiller

 $       40,000.00

3437 Amnd.  #1

 

CT. Marketing Authority

 $         9,500.00

3632

 

DSS: Printing & Mailing Child Supp. Quat. Notices.

 $       55,000.00

3633

 

DOIT:  Electric Service

 $       15,400.00

3634

 

DOIT: Data CTR Maint. On UPS& Batteries

 $       54,377.00

3635

 

CT Marketing Authority: Repair Sewer Line

 $       11,300.00

3636

 

DOC: One gal. & Two gal. Size Cook Chill Bags

 $         8,367.20

3637

 

DOT: Purchase of Seven Commuter Buses & Spare Parts.

 $  3,000,000.00

3638

 

DOT: Emergeny Modular Lavatory Tailers.

 $       18,675.00

3639

 

DOC:  Purchase of Clear Razors

 $       14,687.50

3640

 

Comm. On Fire Prevention:  Temperature in-crease upgrade.

 $       33,264.00

3641

 

CT Police Academy

 $       36,491.35

3642

 

CT Fire Academy

 $       14,735.78

3643

 

DOC: Emergency Standby Generator Services

 $       10,729.00

3644

 

Riverview: Provide Labor & Materials Flooring.

 $       72,164.25

3645

 

DOIT:  Simplex (Data CTR.)

 $       34,720.00

3646

 

DOIT: (HAVC) (Data CTR.)

 $       69,295.00

3647

 

DOT: Calibration of Pavmnt. Friction Tester

 $       13,000.00

3648

 

DPS:    DNA - Genetic Analyzer Performance (Maintainence Agreements)

 $       29,300.00

3649

 

DPH: Lab Supplies for the DPH's STD Testing Program.

 $     110,542.50

3650

 

CJTS: Emergency Fire Sprinkler Testing.

 $         3,450.00

2211 Amnd. # 4

 

DPS: Purchase of (4) four additional Exxon/Mobile Gasoline Credit Cards.

 $       42,900.00

3318 Amnd. #3

 

MVD: Purchase of Ulta low Sulfur fuel from CT Transit Authority.

 $       30,000.00

3651

 

DPW: Provide Rating Services.

 $       24,225.00

3652

 

DOT: Flagging Services

 $       47,860.02

3653

 

DSS:  Maint. Service for Mail Equipment

 $       25,080.09

3654

 

DPS: Emergency Repair Services.

 $       22,000.00

3655

 

DPH: Genetic Analyzer

 $     136,500.00

3656

 

Military Dept.:

 $     200,000.00

3657

 

DOT:  Rental of Conference Facilities

 $       30,000.00

3658

 

DPS: DTC Communications

 $       30,143.00

3659

 

DPS: Andros Hazardous Duty Robot

 $     145,367.00

3660

 

DOT:  Elliott Aerial Lift/Crane

 $       56,000.00

3509 Amend.

 

DMV: Bell & Howell Mail Machine

 $       10,505.00

3661

 

DMV: Maint. Coverage for Bell & Howell

 $       10,505.00

3662

 

Food Consessions @ Rocky Necks

$13,000.00

3663

 

Agriculture:  Oyster Bushels for Oyster Beds

 $       93,575.00

3664

 

Public Works: Provide Grocery, Food & Staples for Governor's Resident

 $70.000.00

3665

 

DOT: Repair Work at Metro N. Railroad

 $       15,000.00

3666

 

Dept. of Public works:  Provide Food & Catering Services.  Gov's Residence.

 $       41,000.00

3667

 

The CT Agric. Expt. Station: Gas Chromatography/Mass Selective Detector

 $       85,000.00

3668

 

Comm. Fire Prev. & Control

 $       10,925.00

3669

 

DCF: -Central Region, Rental of Conf. Facilities

 $       12,438.92

3670

 

DPW:  1 Stage & Platform Rental

 $       15,252.60

3671

 

DMR: Southbury Camp Harkness Summer Camp Food Services

 $       15,770.00

3672

 

DOT: Photolog Image & Data Acquisition Upgrade.

 $     303,500.00

3673

 

Riverview Hospital: Repair, Maintenance & Inspect of Notifier Fire Alarm.

 $       21,000.00

3674

 

DOT: Electrical Gate Operator Station

 $       31,929.00

3675

 

DPS: Approval for the renewal of an existing lease.

 $       17,340.00

3676

 

CT Mental Hlth. Ctr. -Make Parking Space

 $       59,750.00

3677

 

DEP:  Environmental Monitoring Equip.

 $       15,585.00

3678

 

Military Dept.: Armed Guard Security Svcs.

$696,000.00

3679

 

Agriculture: Emergency Veterinary Services & Animal Care

 $       20,235.00

3680

 

Dept of Public Works: Locksmith Services

 $       10,000.00

3681

 

DOT:  Purchase of Film-to-DVD Transfer of Archived Photolog Vehicles.

 $       92,500.00

3682

 

DOC: Class A Uniform Trousers & Matrial

 $       18,420.00

3589   Amnd. #1

 

DAS: Annual Fees for Clientelligent and Desk Top Access.

 $     159,000.00

3659 Amnd. #1

 

DPS: Andros F6A Hazardous Duty Robot System

 $     156,461.00

 

 

 

 

 

 

 

 

 

 

Total:

 $10,641,123.74