Inter-Agency Motor Pools

DAS Fleet Operations has established an inter-agency motor pool for the rental of vehicles at the following location:

DAS Buckingham Street Gas Station
309 Buckingham Street
Hartford, CT 06106
Hours of Operation: Monday thru Friday - 7:30am – 4:30pm

PROCEDURES

• Arrangements for rental of inter-agency pool vehicles shall be made by contacting DAS Fleet Operations (860-713-5160 or email to DAS Fleet Administration).
  Vehicles will be assigned on a first come, first serve basis unless advance reservations have been made.  Advance reservations are encouraged.
  
• Each driver must obtain authorization from his or her supervisor before making arrangements for the rental of an inter-agency pool vehicle. The driver will be required to present the completed Vehicle Request & Authorization form, signed by his or her supervisor, at the time of vehicle pick-up before a vehicle will be furnished. 
  
• At the time of reservation and based upon customer needs, DAS Fleet Operations will notify the driver where and when to pick up the vehicle keys. The driver will be notified where to pick up and return the vehicle at the time of the key pickup.
  
• Should the driver’s plans change and it becomes necessary to cancel a reservation, DAS Fleet Operations requires 24 hours notice, otherwise a cancellation fee will be charged to the driver’s agency.
  
• If, after picking up a vehicle, a driver would like to extend the rental period, he or she must contact DAS Fleet Operations as soon as possible to determine if the requested change in the rental period can be accommodated.
  
• We are counting on the timely return of vehicles so that we can plan for and honor additional rentals. Your cooperation is greatly appreciated as it will allow us to keep our commitments and avoid implementing a late fee schedule.

DRIVER RESPONSIBILITIES

All state employees utilizing inter-agency pool vehicles will be required to:

• Be familiar with and comply with all provisions of General Letter 115. 
  
• Obey all motor vehicle laws, including posted speed limits, and laws requiring seat belts and forbidding driver use of cell phones. Parking fines or other violations charges are the personal responsibility of the driver and must be paid promptly. 
  
• Present a current, valid driver’s license and a State of Connecticut departmental ID in order to receive the keys for a vehicle.
  
• Make a visual inspection of the vehicle before leaving the area and report any damage to the motor pool operator immediately.
  
• Return the vehicle, keys and garage card (if any) at the scheduled time and in the designated location. The keys and garage card may be put in the drop box if the vehicle is being returned after hours.
  
• Upon returning, remove all personal belongings, including trash, from the vehicle, roll up all windows and lock the vehicle.
  
• Complete the starting and ending mileage on the Vehicle Dispatch slip and immediately upon returning the vehicle, give the completed Vehicle Dispatch slip to the motor pool operator. The dispatch slip may be put in the drop box if the vehicle is being returned after hours.
   

The hourly rate will convert to the daily rate once the rental period goes beyond four full hours.